This year PaperCut has focused on enhancing the overall look and feel of our solution, and extending our features to continue to reduce any potential security risks associated with printing. In release 17.2 this trend continues. End users are presented with a slick new interface, which administrators can quickly customize with new branding options. We’ve also added a number of enhancements to help your organization be GDPR compliant. For PaperCut MF users, Integrated Scanning is now available on Xerox and Sindoh, along with more improvements to make configuring Find-Me easier.
The refreshed, modern interface introduced in 17.0 on the Admin web interface has been expanded to the User web interface.
Now end users can enjoy the same modern look and feel as administrators, with a stylish and savvy interface that presents an intuitive layout to allow everyone to get the most out of their PaperCut MF or NG deployment.
We recognize that some organizations want to carry over their branding to provide their users with a seamless and integrated online experience. So not only did the User web interface get a makeover, but we have now made it easier than ever before to apply your organization’s branding across PaperCut MF and PaperCut NG.
A new “Branding” section located in the Options menu provides quick and easy configuration of customization; allowing you to make PaperCut truly your own. Within the new Branding section, you can customize the branding of the Login page, User web interface, Admin interface, and the Client Tool.
New security improvements for GDPR
With regulatory changes being brought in across the globe to protect users rights to data privacy and protection, PaperCut is actively equipping our products to help our customers meet their data protection obligations.
The latest data regulation taking Europe by storm GDPR, will enforce significant fines in the case of privacy and data breaches. In the 17.2 release, new Forget-Me and What Do You Know About Me features help organizations comply with their GDPR obligations relating to their printing system.
To help comply with the “Right to Access” changes,What Do You Know About Me allows organizations to provide a user with all the information stored about them in PaperCut NG or PaperCut MF, giving them full visibility into their data records.
To help comply with the “Right to be Forgotten” changes, Forget-Me is a secure and automated process to have all information associated with a user redacted with a single admin command.
These two latest features, along with Secure Print Release and Watermarking and Digital Signatures, are key measures to protect a user’s data integrity and specifically safeguard an organization’s print environment to be GDPR compliant. You can read more about how to make your print system GDPR compliant here
Restrict admin access to specific shared accounts
PaperCut MF and PaperCut NG now offers improved security by providing the ability to restrict admin access to specific shared accounts. Admins can be given access to manage only the subset of accounts they are responsible for. This prevents the risk of unauthorised account access and reduces potential confusion for IT Administrators.
Improvements continue for Xerox embedded application
After receiving an interface refresh in 17.0, the PaperCut MF embedded application on Xerox EIP devices has had a number of new functions added, including Integrated Scanning, the ability to select multiple print jobs when releasing, the tracking of printing from USB drives and more. All this new functionality will make it feel like a new embedded application for Xerox Multifunction Devices!
And yes, the Xerox Integrated Scanning is supported on all the new VersaLink and AltaLink devices as well!
Find out more about PaperCut MF for Xerox (including models supported) on the Xerox Tour page.
Integrated Scanning and a modern UI supported on Sindoh devices
PaperCut MF provides a seamless end-user experience at the MFD panel for Sindoh users, with both Integrated Scanning and a modern, intuitive interface now available.
The pre-configurable Scan Actions ensure secure document scanning on Sindoh iOption devices will effortlessly integrate into existing business processes.
Find out more about PaperCut MF for Sindoh (including models supported) on the Sindoh Tour page.
Find-Me configuration is now even easier
Following on from the Secure Print and Find-Me configuration enhancements released in 17.1, we’ve added in some extra smarts. Now during Find-Me configuration, queues that match the same physical address as the device being configured will be automatically be suggested, saving time and effort of sorting through a potentially long list of print queues.
Find out more on PaperCut’s Find-Me PrintingTourand Secure Print ReleaseTour.
Quick and easy copy function access on Canon devices
Expanding the Guest Access functionality to more devices, PaperCut MF now allows IT Administrators to easily enable anonymous user access for the device copy function on Canon devices.
Through a nominated user account, the “Guest Access” button can be configured to grant unrestricted access and free usage of the device copy functions and still track the copy usage.
Enhanced usability when releasing print jobs at the device
Users will now have the ability to release multiple jobs at the same time from HP OSA, Sharp OSA and Toshiba eConnect devices, making the print process quicker and easier. Users will also have the ability to cancel multiple jobs at the same, again improving the usability of the embedded release stations.
Support for Toshiba’s environmentally-friendly erasable toner
As eliminating paper waste is one of PaperCut’s core values, we quickly ensured that PaperCut MF supported Toshiba’s latest environmental initiative. PaperCut MF’s print tracking and quote management now permit specific tracking and quota settings on eBlue jobs.
To help you digest all the updates, we’ve detailed all features, enhancements and fixes, in the 17.2 Release Notes for PaperCut NG and PaperCut MF.
And of course, the “Fine Print”
If you have a current subscription to Premium Upgrade Assurance, your upgrade to Version 17.2 is already included. Otherwise, one-time upgrades may be purchased via our online order system or through your PaperCut supplier. And hey, added bonus – upgrading now will entitle you to all of the releases in the 17.x series throughout the year!
About the Author:
Dale has been part of the PaperCut family since December 2016, joining our Marketing team as a Product Marketer and has been working in the Software and IT industry for the last 10 years. During that time, Dale completed his Masters of Business Administration (MBA), majoring in Marketing and in his spare time enjoys playing Australian Rules Football and watching the latest trending Netflix TV series.
With a number of small, yet impactful enhancements, this release focuses on limiting security risks that can occur during printing, increasing accountability of printed output, and making print management that much smarter.
For years, PaperCut has recognised the importance in providing a secure print environment. But the more important thing to realise is that this security goes beyond the printer. With 17.1, we’ve extended this security with further enhancements to watermarking and digital signatures, ensuring the security of your document is managed for the entire lifecycle of the document, not just until it is printed.
PaperCut NG and PaperCut MF’s HTTP security has had a caffeine boost with HTTP Strict Transport Security (HSTS) and stricter cookie settings. A level up from the current SSL, 17.1 makes it easier to implement higher system security with permanent browser encryption with a simple check box.
The success of PaperCut’s Mobility Print is continuing to grow, with a number of enhancements rolling out automatically. Our latest Mobile and BYOD solution now provides even more security and support for shared devices with optional user authentication for each print job and restricted printer access through subnet filtering.
But PaperCut is not only about security. We certainly pride ourselves on being an easy and user-friendly solution and continue to improve our usability every release. 17.1 is also jam packed with improvements to Web Print, simplified Secure Print / Find Me configuration, Integrated Scanning for Ricoh SDK/J devices, new device support for HP and Xerox and improved workflow on and Kyocera.
Full page Watermarking to increase print security
Protecting your digital environment does not stop once a document has been printed. Secure Print Release protects the document until time of release, and while regulations and policies can be put in place, steps to change user behaviour beyond the printer need to be considered as well. This is where watermarking and digital signatures can be valuable, as they help protect the life of the document after it has been printed.
Stemming from consultations and requests from a number or government customers, in this release we’ve made enhancements to our existing watermark and digital signature feature by including Full Page Watermarking, helping organization push the value of digital signatures to the limit.
Watermarking and digital signatures provide accountability and traceability to printed documents to avoid accidental or deliberate breach of sensitive data after a document has been printed. It has been proven to be an effective mechanism to change user behaviour by reminding them to be careful when leaving sensitive documents lying around.
Web security enhancements put PaperCut security at an all time high
PaperCut has always kept a close eye on digital security and consistently ensure we keep in line with best practices, even setting new benchmarks for security in print management. The days are numbered where it is up to an organisation to choose whether they’ll secure their environment. In 2018, European organisations could face fines up to €20m or 4% of their global turnover in the event of a data breach as part of the General Data Protection Regulation (GDPR). In the US, all government organisations are enforced to follow strict security guidelines, including the use of HTTP Strict Transport Security (HSTS).
Reduce Web Print server bottlenecks when printing multiple copies
Our latest Web Print server update changes the behavior of third party application requests for multiple copies of a single job. All copies will now be printed as a single job, improving system performance and user experience.
For SysAdmins and IT Managers, this reduces the load on the Application and Web Print servers with fewer spool file creation and network traffic. For end users, it means less wait time when releasing a job and minimises confusion by only presenting one print job at the release station.
Added security for shared devices through enhanced Mobility Print user authentication
To help provide extra security on shared devices Mobility Print now enables optional forcement of authentication for every job printed no matter the user or device. When Mobility Print was released as part of 17.0, the default option was to authenticate “per device”, which meant the user’s details were remembered for the device they were printing from. We have recently added a second authentication option, which is “per job” authentication, which means user details will need to be re-entered for each print job, when printed to a printer which has this option turned on.
This new option gives SysAdmins the ability to enforce this higher security authentication mode on a per printer basis, so it can be set just for those printers available on a shared device, such as tablets or iPads. It will also ensure the correct users are being associated to their jobs, even if a user accidentally stays logged in on a shared device.
Note: This feature is not supported on Windows devices.
Mobility Print is now supported by offline Site Servers
The simplicity and versatility of Mobility Print is now supported with the seamless failover of Site Servers. Not only can users have choice and freedom to print from whatever device is at their disposal, SysAdmins can have the confidence that their Mobility Print network will be always available when using Site Servers.
Extending the integration between online Site Servers and Mobility Print, offline mode support has been added to provide networks utilising Mobility Print the continuous availability of printing resources that Site Servers provide.
We’ve received some great feedback regarding our whitepaper: Securing your Print System. Based on industry expert feedback we’ve released an update.
If you haven’t already read it, the paper provides practical and tested advice on how to secure your print system end-to-end from before a print job is printed, through securing the print workflow, to safeguarding your printed documents.
For the latest on PaperCut’s security, check out the PaperCut security knowledge base article.
Improved Secure Print and Find-Me configuration
For PaperCut MF users, we’ve made improvements to Secure Print and Find-Me Printing to decrease configuration time, increase awareness of inaccurate settings and we do this all with full backwards compatibility, no matter how unique your current environment is.
PaperCut MF with Integrated Scanning on Ricoh SDK/J devices
The PaperCut MF application on Ricoh SDK/J (Java) devices has been RiDP certified and now includes Integrated Scanning.
Now with both Integrated Scanning and a modern, intuitive interface on Ricoh Java devices, PaperCut MF provides a seamless end-user experience at the MFD panel. The new pre-configurable Scan Actions ensure secure document scanning on Ricoh SDK/J devices will effortlessly integrate into existing business processes.
Keep an eye out for Integrated Scanning on Ricoh SOP devices coming soon with PaperCut MF in late 2017.
PaperCut MF for HP’s new lineup of security-optimized A3 MFPs and card readers
Following the recent launch of HP’s new lineup of multifunction printers with advanced security features, we have been working closely with HP to ensure PaperCut MF provides a secure, consistent user experience. The ease of use of the large touchscreen control panel on the LaserJet Enterprise MFPs complements the quality and seamless experience of PaperCut MF.
PaperCut MF also supports the latest card-readers released by HP, HP Universal USB Proximity Card Reader (Product Number X3D03A) and RF IDeas RDR-805H3AKU. Up to four card types can now be configured in the PaperCut Admin web interface.
We have also begun work on a brand new PaperCut MF build for HP so keep an eye for this to be released later in 2017. Built from the ground up, this release will leverage HP’s OXPd platform to bring all the latest PaperCut MF functionality to HP MFP, including Integrated Scanning.
To find out more about PaperCut MF for HP visit the Tour.
PaperCut MF on the new Xerox VersaLink and AltaLink MFPs
For what was the largest product launch in Xerox history, our focus quickly turned to ensuring PaperCut MF was supported on the latest ConnectKey device range. The versatility and scalability of PaperCut MF complements the Xerox VersaLink (designed for small workgroups and distributed teams) and the Xerox AltaLink series (designed for larger workgroups and print volumes) providing a seamless end-user experience.
Keep an eye out for PaperCut MF with Integrated Scanning on Xerox MFPs coming in late 2017.
Find out more about PaperCut MF for Xerox on the Tour page.
Direct access to PaperCut MF from the native Kyocera interface
We’ve made it easy to navigate back to PaperCut MF from the native device interface. These workflow improvements for Kyocera MFDs avoids the need for users to inconveniently logout and then back in again to access PaperCut MF by presenting an icon taking them back to the PaperCut MF home screen.
Find out more about PaperCut MF for Kyocera on the Tour page.
Want to know more?
To help you digest all the updates, we’ve detailed all features, enhancements and fixes, in the 17.1 Release Notes for PaperCut NG and PaperCut MF.
And of course, the “Fine Print”
If you have a current subscription to Premium Upgrade Assurance, your upgrade to Version 17.0 is already included. Otherwise, one-time upgrades may be purchased via our online order system or through your PaperCut supplier. And hey, added bonus – upgrading now will entitle you to all of the releases in the 17.x series throughout the year!
Since the beginning of time (1998), the entire team here at PaperCut has worked hard to continually improve the software with every release. Version 17.0, our first major release of 2017, brings in a fresh, new look for the PaperCut NG and MF admin interface by our UI design team, comprising of Senior UI Designer Mat Wiseman, Visual Product Designer Tom Beresford and Design Lead Jeremy Smith. We’re all very proud of the new design, and I would like to take you behind the scenes and explain the journey of how this all came about. First let’s check out the changes…
Fun Fact: The first release of the year always takes its name from the year it is released in!
It all started just over 12 months ago, with the birth of our first cloud-based product, PaperCut Views. When developing PaperCut Views, the goal was to ensure the solution was easy to use and modern, but also something that reflected PaperCut’s quirky nature. What the UI design team produced was an application with a look and feel that was different to anything that had been done before at PaperCut. The challenge was set for anyone to find a better looking software application…….
PaperCut Views provides printing insights for small businesses and home offices.
As CEO Chris Dance points out, “the reliance on mobile devices in everyday life has changed the way people view content and interact with software. People expect software applications to be intuitive, visually appealing and consistent with the way they use mobile technology. So at the top of our minds whenever we develop software, we naturally have our users, the SysAdmins, their users and the overall print experience. We are always trying to up the ante and deliver the latest in technology and push the boundaries of best practices in the industry. And importantly, we always try to be different. We are never satisfied doing what everyone else is doing, we want to do things the PaperCut way.”
After completing work on PaperCut Views, the attention moved to our core products PaperCut NG and MF, and working to apply those same design goals to them.
As Design Lead, Jeremy Smith explains, the team wanted to ensure the branding and illustration felt like part of the new software, rather than a separate afterthought. “It was a great collaborative process. We were really keen to inject some of our personality into the new design. So we used the illustration as a way to do that and we had a bit of fun with it too, hiding a number of PaperCut “stories” throughout. There is a big storytelling culture at PaperCut and I hope you’ll discover some of those hidden stories for yourself as you become more familiar with it. I think my favourite detail is the happy camper on the phone. He represents our brilliant support team who are second to none in our industry. They always have your back even when they are away camping for the weekend!”
Maybe taking our PaperCut name to the extreme, the approach in the conceptualization of the new look and feel is simply paper, cut into something that truly represents our direction and ambitions for 2017 and the future. Jeremy continues, “Our challenge was to capture our great stories in a way that complemented a beautiful user interface and the leading technology behind it. These colors, textures and concepts are set to bring a fresh experience that we are confident you will love. We’ll keep sharing more of the stories with you along the way. If you have a PaperCut story which you believe is a worthy inclusion, let us know and we’ll see if we can work it in.”
I hope this gives you an insight into how we’ve approached the change to the new design. The new user interface presents a more intuitive, streamlined and efficient user-experience and I think this is definitely THE best looking software application around. I’ll let you decide that for yourself.