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Posted on by Dale Micallef

Top 5 reasons to use PaperCut MF in legal

PaperCut MF can help you to increase profitability and productivity without sacrificing document security.

Designed to mitigate security risks, PaperCut MF is used by many perfect legal firms worldwide to help track and report billable printing activity, and improve client data integrity, profitability, and productivity.

Here are the top 5 ways you can simplify your printing cost recovery process, and free up your fee-earners time with the easy to use and secure PaperCut MF:

1.   Track and recover all client service costs

Due to the large number of documents being printed at legal firms, it can be a very time-consuming and manual process to associate the cost of printing to the correct client, potentially leading to not all costs being recovered. PaperCut MF allows you to quickly and accurately chargeback costs to billable accounts or alternative fee arrangements. Users can easily search across thousands of accounts based on keywords or matter codes, making the process of recovering costs simple, and in the process guaranteeing your clients are billed for every print, copy, fax and scan without any overhead costs.  

2.  Keep important documents secure

Ensuring secure client documents remain private and confidential is crucial in a legal firm. You need to make sure that the right document is collected by the right person, which can be hard to control in a busy print environment. PaperCut MF allows you to deliver a secure-print workflow by preventing documents from being printed until the user physically authenticates at the MFD to collect them. You can also provide user-accountability for the security of confidential printed documents by implementing digital signatures and watermarking on all pages and traceability through print archive logs, for visibility of all print activity.

3.   Make life easy for fee-earners    

Keeping fee-earners working on revenue-generating activities is important for any successful law firm. Providing systems which can allow them to get the most out their time becomes necessary to help ensure that this is the case. PaperCut MF can help to increase productivity by allowing fee earners to easily delegate the printing of jobs to their personal assistants. This means less time is spent on administration tasks while ensuring documents are securely printed and available when needed. The ability to charge billable expenses at the time of submitting a print job can help fee earners continue working on what is important, and guarantee printing costs are quickly recovered.

4.   Empower your workforce to go mobile

More legal firms are starting to embrace Bring Your Own Device (BYOD) policies, and as workers have quicker access to content through the use of mobile devices, providing the ability to print from all these platforms securely becomes a challenge to manage. PaperCut MF helps solve these challenges through a range of secure mobile and BYOD printing options. They are easy to configure and work across all major platforms to allow users the flexibility to print from whatever device they choose.

5.   Retain the IT systems already in place

Changing systems can be disruptive and ensuring new systems work with your current range of MFPs, billing and practice management software, and other internal systems is very important. PaperCut MF is not limited to any manufacturer, so it is extremely versatile in any print environment. The consistent interfaces between MFP release stations means users only need to learn one system and one set of terminologies. PaperCut MF also integrates to a number of major 3rd party legal systems through a range of fully documented APIs and scripts, making it easy to look up and chargeback to clients and matters.


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